Pulls the permits.
Files residential and commercial electrical permits across five county and municipal jurisdictions in two states — reads the job, completes the application, pays the fee, and writes the permit number back onto the file.
Rubydoo
What an AI employee does
Work arrives however it arrives — a call, an email, a text, a schedule, even paper mail. Your AI employee reads it, plans it, and does it. A real Rubydoo specialist approves the plan and signs off before anything goes back out. The ones marked Live are running for a real business today; the rest are capabilities we offer, and nobody has asked for them yet.
Files residential and commercial electrical permits across five county and municipal jurisdictions in two states — reads the job, completes the application, pays the fee, and writes the permit number back onto the file.
Reconciles what was billed against what was paid, and chases the gaps. It surfaced an $8,000 invoice that had been sitting unapproved in Procore for weeks — money nobody had noticed was missing.
An overdue invoice gets an email on day three, a text on day ten, a phone call on day twenty and a letter on day thirty — and every one of those stops the moment it clears.
A referral landed at 4:35 in the morning. It was read, checked against the existing book, drafted, approved, and answered by text at 8:01 — the first business minute of the day, before anyone sat down at a desk.
It knows the caller from their number and has their history up before it says hello, then opens the service request while they are still on the line. Thirty-five jobs have started that way. When it should be a person, it transfers.
We hold agency access on the platforms, so this is not advice about posting. The posts get written and scheduled, the ad campaigns get built, budgeted and reported against, and the messages that land in the DMs get answered the same day instead of next week.
Every licence, registration, bond and insurance certificate the business holds, each with its own renewal date — filed and paid before it lapses, rather than after somebody notices.
Every contact in the book sits on a six- and twelve-month re-contact cadence. It writes the outreach, sends it, logs it against the record, and hands back the handful of replies worth a phone call.
Reads the plan set sheet by sheet — 5,748 pages so far — works the drawing scale, and pulls linear measurements straight off it. The takeoff and the proposal are written from those quantities and come back attached to the project.
Lien rights run on deadlines that differ by state and start the day work does. It would track them per job and send each notice by certified mail before the clock runs out.
Reads a prospect’s current declarations page and loss history, lifts the coverages and limits out of it, and builds the comparison quote — so the producer opens a finished document instead of a PDF and a blank screen.
Pulled current contact details out of one insurance platform and updated the matching records in EZLynx by hand. Neither vendor offers the other an integration; it just used both the way a person would, and made them agree.
1,166 of them so far. A technician texts his hours and the day is logged. An owner texts “send a check to the propane company for $295” and the bill is set up. Someone texts “take her off the follow-up list” and the CRM changes.
Pulls the loss runs, takes the risk to market, and puts the comparison on the desk before the renewal date instead of the week after it.
Phones each field tech, asks what they worked and how long, and reconciles what they say against the supervisor’s report. Disagreements get raised the same evening, not on payroll Friday.
Onboards the new hire into Gusto — the paperwork, the tax setup, the pay rate — and then runs payroll each period against the hours it already reconciled with the crew the night before.
Collects the W-9, the certificate of insurance and the licence number, checks with the state board that the licence is actually active, and chases whatever is missing.
Eighty-nine distributor invoices read line by line — part numbers, quantities, freight, sales tax — and posted against the exact job that consumed them. $127,000 of material costed to the work instead of to a pile.
Prepared an eviction, filed it through the state’s eCourts system, and secured the hearing date. The tenant paid $1,500 before the date arrived — which is the outcome anyone actually wanted.
Texts for a review when the job closes, replies to every one that lands, and puts a bad one in front of a person the same day rather than the same quarter.
611 calls made: end-of-day check-ins with the crew, a chase on a quote that went quiet, a monthly reminder somebody kept forgetting. Every one is transcribed, so what was said becomes a record rather than a memory.
Works the bid services every morning, pulls scope, due dates and bond requirements out of each solicitation, watches rezoning activity for what is coming next, and writes it into the CRM as records a person can act on.
Sweeps public solicitations weekly for jobs in the right trade and the right counties, tracks the RFPs already in flight and the dates their answers are due, and sends the owner a pipeline report every week.
Posts the opening, works through the applicants by text, phone-screens the ones worth a call, and books the interviews straight into the calendar.
Applied for and obtained an FCC ship station license — the forms, the fees, the follow-up, the call sign — for a boat that had to be legal before the next charter went out.
Syncs the day’s bank activity and categorizes all of it — 2,260 transactions so far — matches deposits against open invoices, and raises the handful it cannot place. The month never needs closing, because it was never left open.
Registration, inspection and service intervals per vehicle — booked with the shop, confirmed with the driver, and written down when it is done.
Assembles the workers’ compensation self-insurance filing every month — payroll by class, and the schedules that go with it — and submits it on time, to the same standard, without anyone setting a reminder.
The annual report the state wants in order to keep the company in good standing — prepared, filed and paid on time each year, instead of becoming somebody’s emergency in the last week before it is due.
A proposal goes out and then gets worked, on a cadence, across email and text and the phone, until it closes or dies — with the reason it died written down either way.
Keeps a bill on file for every known recurring vendor and watches for the invoice to arrive — and goes looking when it does not. Then pays it ahead of the due date, by bank transfer or a mailed check.
267 invoices raised and sent, and paid back by card or bank transfer. 380 bills entered on the other side and paid by ACH or a real mailed check. The ledger closes behind all of it, so the month ends without a scramble.
Builds the business a real site, registers the sitemap with the search engines, and sets up online payment so a customer can settle an invoice from it. Then it maintains the thing — one operator’s area pages are rebuilt against live conditions and redeployed every morning.
Finds every customer who has not bought in eighteen months and works back through them, one conversation at a time, in whichever channel that person actually answers.
Writes the site’s pages around what people actually search for, keeps the sitemap registered with Google and Bing, and keeps the listings saying the same thing everywhere they appear. Then watches what moved, and writes the next page accordingly.
Matches every card charge against a receipt, and texts whoever spent the money about the ones it cannot find. Politely, and repeatedly.
Works out who should receive it — which businesses, which households, by trade or by street — and builds the list. Then lays the piece out, takes it through approval, and gets it printed and mailed. A postcard, an information packet, a letter: anything that can be printed.
Physical mail arrives scanned, and every page is read. What matters is extracted twice, by two different model families, and where the two disagree the difference is settled before anyone is asked to look at it.
Reads the calendar and, for each meeting on it, assembles who is coming, what was said last time, what is still open, and what you promised.
Pulls the quarter’s utility bills for the community well, works out what each owner owes against them, and issues the invoices — without a board meeting to decide who was going to do it.
Every app and every seat is included — books, CRM, service requests, phone and SMS, email and calendar, document management. There is no subscription and no contract.
You are billed for the work your assistant actually completes, and nothing else. If a quiet month goes by, it costs you a quiet month.